Campus Solutions (CS) 9.2 & Human Resources (HR) 9.0 Production Downtime – Friday, August 15, 8:00 p.m. to Midnight

Overview

The Chancellor's Office (CO) has scheduled a maintenance downtime window for campus PeopleSoft platforms, Campus Solutions (CS) 9.2 and Human Resources (HR) 9.0. The downtime will occur on Friday, August 15, from 8:00 p.m. to midnight, during which the CO will apply a maintenance pack upgrade.

 

Benefits

Enhanced Student Identification:
Project Rebound will be added to the CO’s official reporting files to identify participating students.

Improved Data Privacy:
Social Security Numbers (SSNs) will be removed from APDB files.

Streamlined Data Management:
Introduction of the Job and Position Mass Data Upload tool, allowing campuses to:

  • Efficiently update large volumes of job and position data
  • Use a validated CSV file
  • Reduce manual effort and ensure data consistency

 

What to Expect

Campus Solutions (CS) and Human Resources (HR) systems will be unavailable during the maintenance window. Affected applications include:

- Accept Admission Offer

- CPaGE Quick Admit

- E-TRAC

- Gator Scheduler

 

Support

If you experience any issues or need assistance, please contact the ITS Service Desk at service@sfsu.edu, visit our Virtual Service Desk, or call (415) 338-1420. 

Monthly Windows Update- Saturday, August 16, 2025, 6 p.m.-midnight

Overview

Information Technology Services (ITS) will apply monthly Windows security and critical updates on Windows servers on Saturday, August 16, 2025, from 6 p.m. to midnight. The latest Windows security patches fix vulnerabilities and errors in Windows and associated software, reducing the risk of exploitation by malware or hackers. 

 

What Can You Expect

During the maintenance window, users may experience a brief loss of service while each server reboots. Each server will be unavailable for less than 10 minutes during the maintenance window.

 

Support

If you experience any issues or need assistance, please contact the ITS Service Desk at service@sfsu.edu, visit our Virtual Service Desk, or call (415) 338-1420.

Oracle Database Maintenance – August 15–16, 2025

Overview

Information Technology Services (ITS) will apply a critical Oracle patch to the OIMPRD and IRDMPRD databases from Friday, August 15, at 5 p.m., through Saturday, August 16, at 5 p.m. These essential security updates will help protect SFSU data and maintain system integrity. During this maintenance window, all services connected to the Oracle databases will be unavailable. 

 

Benefits

Upgrading the OIMPRD and IRDMPRD databases will strengthen security and ensure continued protection of SFSU data. 

 

What to Expect

The following applications and services will be unavailable during the maintenance period: 

 

• Budget AO - Executive Dashboard (Tableau Cloud)

• Division of Student Life (DSL) GatorX DataMart

• Metro College Data Feed to Salesforce Cloud

• Office of Research and Sponsored Programs (ORSP) Data Feed to InfoEd Cloud

• The Oracle Identity Manager (OIM) provisioning system

• University Advancement CRM DataMart (Blackbaud Cloud)

• WebFocus Reporting Services – Dept. of IR

 

Support

If you experience any issues or need assistance, please contact the ITS Service Desk at service@sfsu.edu, visit our virtual service desk, or call 415-338-1420. 

A campus-wide initiative to identify, categorize, and remediate PDFs hosted on SFSU's Drupal websites to ensure accessibility compliance with WCAG 2.1 AA and Section 508.
Component
Download Monthly Report
Equidox Request Form

Intended Audience: SFSU Website owners, editors and content creators

The D-PAR project is in response to the US Access Board’s January 2024 update to Section 508 of the Rehabilitation Act of 1973. The Web Content Accessibility Guidelines (WCAG) Version 2.1, Level AA is the technical standard for state and local governments’ web content and mobile apps. Documents subject to accessibility requirements under ADA Title II (public services) and ADA Title I (employment practices), and must conform to WCAG 2.1 Level AA by April 24, 2026. 

Monthly Report

A comprehensive html report and Individual site Drupal PDF Scans are available in Box. For more information, please refer to the "Understanding the Report" section on the ATI website.

To get the monthly report sent to you each month fill out this form: D-PAR Project Form

Removing PDFs

In some cases, it may be more practical to remove or replace a PDF rather than remediate it. 

Outdated Content: Old event flyers, meeting minutes, historical newsletters, obsolete academic materials
Broken Links: If the PDF link is broken or the document no longer exists, update or remove the link from your site to improve user experience.

Deleting Files from Drupal 

After removing or moving a file from Drupal into Box, delete the file from Drupal. 

1. Hover over "Content" and click on "Files"

2. Find the file you'd like to remove and click on the "Delete" button on the right hand side

3. Confirm that you would like to delete the file on the next page

Archive Criteria

A PDF can be archived if all four conditions are met:

  1. It was created before the April 24, 2026 compliance deadline, and
  2. It is retained solely for reference, research, or record-keeping, and
  3. It has not been modified or updated since being archived, and
  4. It is clearly marked as archived, please see below for guidelines.

All PDFs created after April 2026 must be accessible and archived content must made accessible upon request. Archived documents must remain inactive and should not appear in current navigation, homepage links, or service pages. Check out the D-PAR PDF Decision Checklists for more information.

How to Archive

1. Clearly label archived PDFs. This can being an “Archive” section at the bottom of the webpage page or full Archive Page on your website. Archived content must display the following notice on your website:

Archived Content: This content is no longer maintained and may not meet current accessibility standards (WCAG 2.1 AA). It has been archived in accordance with the Archived Web Content exception defined in ADA Title II, 28 C.F.R. § 35.104. To request an accessible version or an equally effective alternative format, please email service@sfsu.edu.

2. Create an Archived Folder in Box, check out the Web Accessibility Guide.

3. Move PDFs into your archive and delete the PDF from Drupal.

Reminders and Best Practices:

  • Rename PDFs to end with “Archive” e.g. Flyer2017-Archive.pdf
  • Archived content should be at the bottom of the page or lowest possible hierarchy of the content
  • After April 2026, only accessible PDFs may be uploaded to SFSU websites
  • PDFs in archives must be made accessible upon request
  • Archive Box Folder examples can be found at the bottom of this page

When to Remediate

PDFs hosted on a public-facing SF State website must be remediated to meet WCAG 2.1 AA accessibility standards under ADA Title II or Section 508. For more details on remediation, please see the D-PAR PDF Decision Checklists.

Alternative Formats

Consider using alternative formats such as a Word File or HTML page. For forms consider Microsoft Form, Drupal forms or Qualtrics.

How to Remediate a PDF

Equidox

SFSU ATI is providing user accounts to the PDF remediation program, Equidox. To request an account for Equidox, email access@sfsu.edu. 

Please watch the SFSU Equidox Training Recording. To learn more about Equidox and how to use it, please watch the Equidox Training Videos. 

One-on-one training is available upon request. If you need assistance, our accessibility team is here to help you get started and answer any questions. For more information or support, reach out to access@sfsu.edu.

Basic Web Accessibility

Take advantage of online tutorials and resources to improve your understanding and skills in web accessibility. WebAIM (Web Accessibility in Mind) provides excellent guides and tips. For more accessibility features please see the D-PAR PDF Decision Checklists website.

Checking for Accessibility

After remediating your PDFs, you can email ATI at access@sfsu.edu to have us scan your website individually or wait for the next monthly report. If you would like to check the accessibility of your documents yourself, PAC (PDF Accessibility Checker) can be used to validate the compliance of your documents with PDF/UA standards.

Replacing the PDF in Drupal

Once your PDFs are remediated:

  • Upload them back to your website
  • Remove the link to the old version
  • Delete the file from the Drupal Page

How does this relate to the OHO Website Content Redesign Project?

This project is separate from the OHO project. OHO aims to launch Summer 2026 and the D-PAR deadline is in April 2026.

Archive Examples

Example 1

Past Projects 

Archived Content: This content is no longer maintained and may not meet current accessibility standards (WCAG 2.1 AA). It has been archived in accordance with the Archived Web Content exception defined in ADA Title II, 28 C.F.R. § 35.104. To request an accessible version or an equally effective alternative format, please email service@sfsu.edu. 

Take a look at past projects Information Technology Services has completed in the ITS Project Archive.

 

Example 2

Past Projects

Archived Content: This content is no longer maintained and may not meet current accessibility standards (WCAG 2.1 AA). It has been archived in accordance with the Archived Web Content exception defined in ADA Title II, 28 C.F.R. § 35.104. To request an accessible version or an equally effective alternative format, please email service@sfsu.edu.

Take a look at past projects Information Technology Services has completed:

Example 3

Current Projects

Take a look at what the team is working on:

  • Current Project 2025
  • Another Current Project 2025

Past Projects 

Archived Content: This content is no longer maintained and may not meet current accessibility standards (WCAG 2.1 AA). It has been archived in accordance with the Archived Web Content exception defined in ADA Title II, 28 C.F.R. § 35.104. To request an accessible version or an equally effective alternative format, please email service@sfsu.edu. 

Requesting Department
Accessible Technology Initiative
Status
Executing
Start Date
Delivery Date
Impacted Users
Students
Staff
Faculty

Campus Solutions (CS) 9.2 Downtime – August 8, 2025, 8 p.m. – midnight

Overview

The Chancellor's Office (CO) has scheduled a maintenance window for the Campus Solutions (CS) 9.2 PeopleSoft platform. The system will be unavailable on Friday, August 8, 2025, from 8 p.m. to midnight while the CO applies a maintenance pack upgrade. 

 

Benefit

This update introduces a new process to load final high school data from the CaliforniaColleges.edu (CCGI) platform and a new Admissions Evaluation page. Campus users can utilize this page to review and verify the CCGI final high school data before posting or populating it into the College Preparatory Semesters fields on the ERS subpage and the Education page. The Admissions Evaluation page also serves as a manual worksheet to support the admissions evaluation process for first-time freshman applications. Campuses can create various worksheet types to align with the different evaluation stages used throughout the admissions process.

 

What to Expect

Campus Solutions (CS) will be unavailable during the maintenance window. Affected applications include:

- Accept Admission Offer

- CPaGE Quick Admit

- Gator Scheduler

 

Support

If you experience any issues or need assistance, please contact the ITS Service Desk at service@sfsu.edu, visit our Virtual Service Desk, or call (415) 338-1420. 

OneCard System Maintenance - Friday, August 8, 2025, 9 a.m. – 10 a.m.

Overview

Information Technology Services (ITS) will perform required security maintenance on the San Francisco State University (SFSU) OneCard system, on Friday, August 8, 2025,from 9 a.m. to 10 a.m. The OneCard system and Transact will be unavailable during this maintenance window. 

 

Benefit 

This upgrade will enhance both the security and reliability of the OneCard and Transact systems.

 

What to Expect

The SFSU OneCard system and its integrated services will be unavailable during the maintenance window. 

Impacted Integrated Systems: 

•    Campus Meal Plans 

•    eAccounts 

•    Fill Stations 

•    Flowbird (Parking Lot Kiosk System) 

•    Follett Bookstore System 

•    Innosoft Fusion 

•    Micros Systems (Cash Registers) 

•    OneCard Clipper Integration 

•    Online Photo Submission 

•    Pinnacle Door Control updates (doors will still function, but no changes can be made to the system) 

•    Sequoia Systems (Cash Registers) 

•    Sodexo updates 

•    StarRez updates 

•    Transact Mobile Ordering 

•    TruCredential (for ID Card creation) 

•    Uniprint

•    Verifone V200c POS Devices

•    Xerox Machines

 

Support

If you experience issues or need assistance, please contact the ITS Service Desk at service@sfsu.edu, visit our virtual service desk, or call 415-338-1420. 

Monthly Linux Servers Update – Saturday, August 2, 2025

Overview

On Saturday, August 2, from 4 to 6 p.m., Information Technology Services (ITS) will perform monthly security and critical operating system (OS) updates on the Linux servers.

 

Benefit

These updates address known security vulnerabilities and enhance the overall stability and performance of Linux services.

 

What Can You Expect

During the maintenance window, users may experience a brief service disruption while the system reboots. Each service is expected to be unavailable for approximately ten minutes.

 

Support

If you experience any issues or need assistance, please contact the ITS Service Desk at service@sfsu.edu, visit our Virtual Service Desk, or call (415) 338-1420. 

Service Restored – Systemwide Authentication Services (SSO)– Friday, July 25, 2025

Overview

The Chancellor’s Office IT team has resolved the issue affecting systemwide authentication services (SSO). SSO functionality has been fully restored. Applications that rely on SSO, including the Financial Data Warehouse, Common Financial System (CFS), Human Resources (HR), Campus Solutions (CS), CSU Learn, PageUP, and CSYOU, are now accessible.

 

What to Expect

All systems should now be functioning normally, and users should be able to access all SSO-enabled applications as usual.

 

Support

If you experience any issues or need assistance, please contact the ITS Service Desk at service@sfsu.edu, visit our Virtual Service Desk, or call 415-338-1420. 

Unscheduled Outage – Systemwide Authentication Services (SSO) – Friday, July 25, 2025

Overview

The Chancellor’s Office (CO) IT team has informed SFSU Information Technology Services (ITS) that systemwide authentication services (SSO) are currently unavailable. As a result, multiple applications that rely on SSO are impacted, including the Financial Data Warehouse, Common Financial System (CFS), Human Resources (HR), Campus Solutions (CS), CSU Learn, PageUP, and CSYOU. Teams responsible for the service are actively working to resolve the issue.

 

What to Expect

Users may be unable to access applications that rely on SSO until the issue is resolved. The outage began at approximately 10:00 a.m. on Friday, July 25, 2025, and remains ongoing. ITS teams are actively investigating and working with service providers to restore functionality as quickly as possible. Additional updates, including service restoration timelines, will be shared as they become available.

 

Support

If you experience any issues or need assistance, please contact the ITS Service Desk at service@sfsu.edu, visit our Virtual Service Desk, or call 415-338-1420. 

Campus Solutions (CS) 9.2 Production Downtime – Wednesday, July 16, 8 p.m. to Midnight

Overview

The Chancellor's Office (CO) has scheduled a maintenance downtime window for campus PeopleSoft platforms, Campus Solutions (CS) 9.2. The downtime will occur on Wednesday, July 16 from 8:00 p.m. to midnight, during which the CO will apply a patch to address a connection issue with SEVIS.

Benefit:

Following the recent Linux upgrades, campuses have experienced connection issues with SEVIS. This patch will resolve the issue by enforcing the use of HTTP/1.1.

 

What to Expect

Campus Solutions (CS) will not be available during the maintenance window. Affected applications include:

- CPaGE Quick Admit

- Gator Scheduler

- Accept Admission Offer

 

Support

If you experience any issues or need assistance, please contact the ITS Service Desk at service@sfsu.edu, visit our Virtual Service Desk, or call (415) 338-1420. 

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