XID Conversions
This project will convert existing secondary accounts (XIDs) with shared passwords and no two-factor authentication (2FA) into passwordless mailboxes that are associated with SFSU ID accounts for security compliant authentication and access.
Secondary accounts (XIDs) have been created in a legacy way with shared passwords, no password expiration, and no two-factor authentication (2FA). Currently, there are roughly 2000 legacy XID accounts that pose a security risk and are not compliant with the existing account security policy. This project will convert existing XID accounts into passwordless accounts which will reduce the risk of account compromises and bring XID accounts into compliance with the security policy. Additionally, new operational processes will be developed and implemented to maintain passwordless XIDs, and self-service options will be explored. This provides an opportunity to clean up unused accounts. This project seeks to improve security through organization and reducing reliance on legacy on-prem systems.
Upon conversion, the shared mailbox should automatically show up in your mailbox folders. If not, please follow the instructions below to add it manually.
Web Outlook (accessible by all)
1. Sign into Outlook Web.
2. Navigate to Folders in the left navigation pane.
3. Right-click the name of your primary mailbox (i.e. alligator@sfsu.edu) in the left navigation pane, and then choose Add shared folder or mailbox.
This will pin the inbox under your mailbox folders. This does not auto-map to your Outlook desktop app. Please manually add the mailbox by following the instructions linked below.
Windows Outlook
Please navigate to Microsoft's page above, select your Outlook version, and follow the instructions accordingly.
Mac Outlook
Please navigate to Microsoft's page above, select your Outlook version, and follow the instructions accordingly.
1. Navigate to Outlook Web.
2. Click on the Gear icon at the top right corner > General tab > Distribution groups > Select "this portal" link to navigate to your Groups.
3. Click on Groups I Own tab > select group you wish to edit > add/remove members as needed
Requested By
Status
Start Date
Delivery Date
Who Will This Impact?
- Students
- Staff
- Faculty