Pre-approved technology - Technology Acquisition Reviews (TAR)

Pre-approved technology does not require a TAR. Pre-approved technologies are low risk or have already completed Information Security and Accessible Technology Team reviews. The list is reviewed and updated frequently. To request an addition to the pre-approved list, please open a Service Request. Last update 4/20/2022.

Web applications, Digital content and cloud services

Pre-approved campus standard cloud technology should be used where it provides equivalent functionality. Exception requests to use a non-standard cloud technology require a documented business reason why the campus provided standard technology cannot be used, and should be documented in the TAR. The cloud computing services listed below have been pre-approved:

Web apps, Digital content and software by category

Name

Category

(Amazon) Mechanical Turk

Crowdsourcing tasks

Box Cloud Storage

Box Drive (must be use for Level1 data)
Box Sync

Cloud-Based Storage

Canva

Graphic design platform requires purchase order (cannot be purchased on P-Card, minimum order is 3 licenses)

Qualtrics survey platform and Qualtrics Panels
 

Survey Tool

Digital content

Includes: digital photos, audio files, videos, streaming videos or audio files, data sets or data files, news/media subscriptions, journal subscriptions, or e-books. This content must be used in accordance with applicable copyright controls. See SF State's guide on copyright law.

DocuSign

 

Electronic Document Signature Process and Workflow Tool

Zoom videoconferencing 

Video Collaboration

Microsoft Office365 Teams

Video Collaboration

Blackboard Connect

Mass email sending and notifications

Bulk email sending, marketing online

Microsoft Office365 – Word, Excel, PowerPoint, Outlook Web Access (OWA)

Online Office Productivity Tools

Microsoft Office 365 Planner

Online Project Management and Planning Tool

Microsoft Office 365 Bookings

Online Appointments Scheduler

Microsoft Office 365 Forms

Available by Request

Online Quizzes, Surveys and Polls Tools

Office 365 Project

Online Project Management and Planning Tool

Office 365 Power BI

Available by Request

Online Business Analytics Tools

Twitter 

Social Media Communications Platform

LinkedIn

(Free version only - all paid subscriptions need a TAR)

Social Media Communications Platform Linkedin Learning Online Training

Indeed

(Free version only - all paid subscriptions need a TAR)

Online Job Postings/Searches

ServiceNow 

Online Service Management Tool

Adobe (Acrobat DC Pro, Photoshop, and other tools)

Multimedia and Creative Software Products

Dragon Naturally Speaking

Speech Recognition Tool

Mathematica

Symbolic Mathematical Computation Program

Matlab

Multi-Paradigm Numerical Computing Environment and Proprietary Programming Language

Microsoft Defender

Anti-Malware Tool

Microsoft Project

Project Management and Planning Tool

Microsoft Visio

Drawing and Diagramming Tool

Microsoft Windows Operating System

Operating System

Microsoft Office 365

full client software (Access, Excel, OneNote, Outlook, Powerpoint, Publisher, Word)

Office Productivity Tools

Minitab

Data Analysis, Statistical and Process Improvement Tools

SAS

Statistical Software Suite Used for Data Management, Analytics, and Data Visualization

Statistical Package for the Social Sciences (SPSS)

Statistical Analysis Tool – Interactive or Batched

Palo Alto Networks Global Protect Client

Virtual Private Network (VPN) Client Software

TechSmith Snagit

Screen Capture Software

7-Zip

Compression/De-Compression Software, Encryption Software

Google Chrome Browser

Online Browsing Tool

Firefox Browser

Online Browsing Tool

Password Safe

Password manager for Windows

 

Hardware, equipment, and supplies

Hardware

  • Cameras, video cameras, and accessories (does not include security, monitoring, or surveillance cameras) (refer to Confidential Data Policies/Practices and Guidelines)
  • Digital voice recorders (refer to Confidential Data Policies/Practices and Guidelines)
  • Displays
  • DVD players/Blu-Ray players 
  • Hard drives (refer to Confidential Data Policies/Practices and Guidelines)
  • Label maker/ label printer – Brother
  • Monitors – contact your local IT Provider for purchasing monitors, printers, and scanners for a pre-approved model that will meet your requirements. Monitors do not require a TAR.
  • HP Printer models: contact your local IT Provider for purchasing monitors, printers, and scanners for a pre-approved model that will meet your requirements
  • Scanners – contact your local IT Provider for purchasing monitors, printers, and scanners for a pre-approved model that will meet your requirements. Monitors do not require a TAR.
  • Smart TVs - LG brand. These may not be connected to the SF State network. Installation of equipment purchased must be managed as part of a pre-approved project.
  • Specialized scientific equipment that does not connect to or have the ability to connect to the campus network or wireless network, directly or indirectly via a computer
  • Televisions without Wi-Fi, Internet, or network connections
  • Xerox WorkCenter devices (Managed Print Program) – Printers used to print Level 1 or Level 2 data would still require a TAR

Equipment

  • Adapters
  • Docking Stations
  • Headphones, headsets, and microphones
  • Input devices (e.g. mice, trackballs, track pads, Apple Pencils, barcode scanners, Microsoft Pens and keyboards) *Exceptions* Any bluetooth device that will be used with a high-risk workstation requires a TAR. This includes wireless keyboards, speakers, and mice.
  • Memory (RAM); Memory Cards
  • Network equipment peripherals, such as: cables, port adapters, stand-alone power supplies (not network connected)
  • Port replicators
  • Portable power bricks or power banks, and portable chargers
  • Sound cards
  • Speakers
  • Uninterruptible Power Supplies (UPS)
  • USB drives (Note: these are not approved for storing Level 1 and Level 2 data. Special encrypted flash drives are required, along with approved procedures for proper management. Reach out to  security@sfsu.edu for more guidance.)
  • USB hubs
  • Video cards

Supplies

Tablets, laptops, and desktop computers – contact your Local IT Provider for a quote that will be for a pre-approved device