Pre-approved technology - Technology Acquisition Reviews (TAR)

Pre-approved technology does not require a TAR. Pre-approved technologies are low risk or have already completed Information Security and Accessible Technology Team reviews. The list is reviewed and updated frequently. To request an addition to the pre-approved list, please open a Service Request. Last update 7/13/2020.

Web applications, Digital content and cloud services

Pre-approved campus standard cloud technology should be used where it provides equivalent functionality. Exception requests to use a non-standard cloud technology require a documented business reason why the campus provided standard technology cannot be used, and should be documented in the TAR. The cloud computing services listed below have been pre-approved:

Web apps, Digital content and software by category
Name Category

Box Cloud Storage

Box Drive (must be use for Level1 data)
Box Sync

Cloud-Based Storage
Qualtrics survey platform

 

Survey Tool

DocuSign

 

Electronic Document Signature Process and Workflow Tool
Zoom videoconferencing  Video Collaboration
Microsoft Office365 Teams Video Collaboration

Blackboard Connect

Mass email sending and notifications

Bulk email sending, marketing online
Microsoft Office365 – Word, Excel, PowerPoint, Outlook Web Access (OWA) Online Office Productivity Tools
Microsoft Office 365 Planner Online Project Management and Planning Tool
Microsoft Office 365 Bookings Online Appointments Scheduler
Microsoft Office 365 Forms

Available by Request

Online Quizzes, Surveys and Polls Tools
Office 365 Project Online Project Management and Planning Tool
Office 365 Power BI

Available by Request

Online Business Analytics Tools
Twitter  Social Media Communications Platform

LinkedIn

(Free version only - all paid subscriptions need a TAR)

Social Media Communications Platform Linkedin Learning Online Training

Indeed

(Free version only - all paid subscriptions need a TAR)

Online Job Postings/Searches
ServiceNow  Online Service Management Tool
Adobe (Acrobat DC Pro, Photoshop, and other tools) Multimedia and Creative Software Products
Dragon Dictate Speech Recognition Tool
Mathematica Symbolic Mathematical Computation Program
Matlab Multi-Paradigm Numerical Computing Environment and Proprietary Programming Language
Microsoft Defender Anti-Malware Tool
Microsoft Project Project Management and Planning Tool
Microsoft Visio Drawing and Diagramming Tool
Microsoft Windows Operating System Operating System

Microsoft Office 365

full client software (Access, Excel, OneNote, Outlook, Powerpoint, Publisher, Word)

Office Productivity Tools
Minitab Data Analysis, Statistical and Process Improvement Tools
Naturally Speaking Speech Recognition Tool
SAS Statistical Software Suite Used for Data Management, Analytics, and Data Visualization
Statistical Package for the Social Sciences (SPSS) Statistical Analysis Tool – Interactive or Batched
Palo Alto Networks Global Protect Client Virtual Private Network (VPN) Client Software
TechSmith Snagit Screen Capture Software
7-Zip Compression/De-Compression Software, Encryption Software
Google Chrome Browser Online Browsing Tool
Firefox Browser Online Browsing Tool
Password Safe Password manager for Windows

 

 

Hardware, equipment, and supplies

Hardware

  • Cameras and video cameras (does not include security, monitoring, or surveillance cameras) ( refer to Confidential Data Policies/Practices and Guidelines )
  • Digital voice recorders ( refer to Confidential Data Policies/Practices and Guidelines )
  • Displays
  • DVD players/Blu-Ray players 
  • Hard drives ( refer to Confidential Data Policies/Practices and Guidelines )
  • Label maker/ label printer – Brother
  • Monitors – contact your local IT Provider for purchasing monitors, printers, and scanners for a pre-approved model that will meet your requirements
  • HP Printer models: contact your local IT Provider for purchasing monitors, printers, and scanners for a pre-approved model that will meet your requirements
  • Scanners – contact your local IT Provider for purchasing monitors, printers, and scanners for a pre-approved model that will meet your requirements
  • Smart TVs - LG brand. These may not be connected to the SF State network. Installation of equipment purchased must be managed as part of a pre-approved project.
  • Specialized scientific equipment that does not connect to or have the ability to connect to the campus network or wireless network, directly or indirectly via a computer
  • Televisions without Wi-Fi, Internet, or network connections
  • Xerox WorkCenter devices (Managed Print Program) – Printers used to print Level 1 or Level 2 data would still require a TAR

Equipment

  • Adapters
  • Docking Stations
  • Headphones, headsets, and microphones
  • Input devices (e.g. mice, trackballs, track pads, Apple Pencils, Microsoft Pens and keyboards)
  • Memory (RAM); Memory Cards
  • Network equipment peripherals, such as: cables, port adapters, stand-alone power supplies (not network connected)
  • Port replicators
  • Sound cards
  • Speakers
  • Uninterruptible Power Supplies (UPS)
  • USB drives (Note: these are not approved for storing Level 1 and Level 2 data. Special encrypted flash drives are required, along with approved procedures for proper management. Reach out to  security@sfsu.edu  for more guidance.)
  • USB hubs
  • Video cards

Supplies

Tablets, laptops, and desktop computers – contact your Local IT Provider for a quote that will be for a pre-approved device