ITS is excited to share highlights from our Enterprise Application Development teams’ 2018 recent releases. With these advancements, ITS has streamlined processes, improved efficiencies, increased functionality, and made the overall IT experience a great one for students, faculty, and staff.
Parking permits are available through the Parking & Transportation website. The previous purchasing process was more involved than it needed to be. In August, we launched the newly-architected Parking Permit Registration online application with a simplified design that is easier to navigate. It provides a more streamlined workflow for users, resulting in faster processing for first-time permit applications, along with some useful new features such as the Parking Map so user can view parking locations on campus, the ability to fully submit a request for parking online without having to email the Parking Department, Lot 19 automatic approvals for faculty and staff, and employees with payroll deduction can now switch between annual and semester permit types. These updates have substantially improved parking permit processes for students, staff, and faculty.
PeopleSoft Campus Solutions (CS)
September brought three new PeopleSoft Campus Solutions (CS) enhancements:
1. Enhanced Admission Status now allows undergraduate and graduate applicants to see the status of their applications and their outstanding application action items. The Admissions Office is already reporting a significant reduction in phone and email traffic during the spring 2019 application cycle.
2. GE Status Mass Update is a new process that enables admission staff to update the General Education (GE) statuses of students in batch. This was previously done on a student-by-student basis and has cut down on application processing time.
3. Electronic Graduate Application is the new, easy to use, online SF State Graduation Application containing features that improve a candidate’s user experience applying for graduation, with features such as:
- Integrates seamlessly with Campus Solutions (CS)
- Pre-populates a student’s completed SF State major and minor courses for selection criteria
- Navigates easily and conveniently to student's Unofficial Transcript and Degree Progress Report
- Generates a hard copy of the graduation application that students can take to their department and Registrar’s office for approval
- Sends a soft copy of the application to the student’s SF State email address
SF State Mobile App Single Sign On (SSO)
November brought Single Sign On (SSO) to the mobile app. This upgrade is one of the most highly requested features from students and should make using the mobile app a more streamlined and efficient experience. After you log in to any Gateway application or Campus Solutions, you are good to go without needing to log in again!
SF State Students,
We have been made aware that the Chegg.com service that many students utilize has reported a data breach. This notification is to give you an opportunity, if you are using this service, to understand your rights and what steps you need to follow to secure your information from potential loss or misuse. Please take a moment and review the information below and if there are any questions or concerns, they can be addressed to the SF State Information Security team at email@example.com.
Tuan Anh Do
Senior Director, Infrastructure Services & Interim Information Security Officer
SF STATE | Information Technology Services
Notice of Data Breach
We recently discovered that some data from your Chegg.com account, or one of its family of student services, may have been acquired by an unauthorized party, and I wanted to reach out to you directly to inform you of what happened and what we are doing to protect your information. While our investigation into this matter continues, we are letting you know now because we value our relationship with you and we take the security of your information seriously.
On September 19, 2018, we learned that, on or around April 29, 2018, an unauthorized party gained access to one of our databases that hosts user data. An investigation, supported by a third-party forensics firm, was commenced. We have determined that some of your account information may have been obtained, which is why you are receiving this notice.
What Information Was Involved?
Our understanding is that the data that may have been obtained could include your name, email address, shipping address, Chegg username, and hashed Chegg password. Our current understanding is that no financial information such as credit card numbers, bank account information, or social security numbers was obtained.
What We Are Doing
We will prompt you to change your Chegg.com password upon login. If your password has been changed on or after September 26th, 2018, you will not be prompted to change it again.
What You Can Do
In addition, it is always good practice to use different passwords for different online accounts. To the extent that you used the same password on any websites or apps that you used on your Chegg account, we recommend changing those passwords as well.
For More Information
We understand you may have questions. Find more information at this link or contact us at 1-855-581-9880.
CEO of Chegg, Inc.
Important Online Security and Identity Theft Protection Information
We recommend that you change your password for the relevant websites and apps you use with that password immediately after any security incident. We also recommend that you routinely change your passwords regardless of any incident, and only use long and complex passwords that contain at least ten characters and have a combination of types of characters such as commas, percent signs, and parentheses, as well as upper-case and lower-case letters and numbers. You should never use the same password for more than one device, site, or app, write your passwords down, or share passwords with others. We recommend using a password manager to help keep track of your passwords so that you have a unique, strong password for every secure website that you use.
You may obtain a free copy of your credit report online at www.annualcreditreport.com, by calling toll-free 1-877-322-8228, or by mailing an Annual Credit Report Request Form (available at www.annualcreditreport.com) to: Annual Credit Report Request Service, P.O. Box 105281, Atlanta, GA, 30348-5281. You may also purchase a copy of your credit report by contacting one or more of the three national credit reporting agencies listed below.
P.O. Box 740241
Atlanta, GA 30374-0241
P.O. Box 9532
Allen, TX 75013
P.O. Box 6790
Fullerton, CA 92834-6790
Online Account Security
You should remain vigilant with respect to reviewing your account statements and credit reports from one or more of the national credit reporting companies above, and promptly report any suspicious activity or suspected identity theft to us and to the proper law enforcement authorities, including local law enforcement, your state's attorney general, and/or the Federal Trade Commission ("FTC"). You may contact the FTC or your state's regulatory authority to obtain information about avoiding and protection against identity theft: Federal Trade Commission, Consumer Response Center 600 Pennsylvania Avenue, NW, Washington, DC 20580, 1-877-IDTHEFT (438-4338), www.ftc.gov/idtheft. Residents of Maryland, North Carolina and Rhode Island may also obtain information about preventing and avoiding identity theft by contacting: Maryland Office of the Attorney General, Consumer Protection Division, 200 St. Paul Place, Baltimore, MD 21202, 1-888-743-0023, www.oag.state.md.us; North Carolina Office of the Attorney General, Consumer Protection Division, 9001 Mail Service Center, Raleigh, NC 27699-9001, 1-919-716-6400, www.ncdoj.gov; and Rhode Island Office of the Attorney General, Consumer Protection Unit, 150 South Main Street, Providence, RI 02903, 1-401-274-4400, www.riag.ri.gov.
There are two types of fraud alerts you can place on your credit report to put your creditors on notice that you may be a victim of fraud: an initial alert and an extended alert. You may ask that an initial fraud alert be placed on your credit report, which stays on your report for at least one year, if you suspect you have been, or are about to be, a victim of identity theft. You may have an extended alert placed on your credit report, which stayson for seven years, if you have already been a victim of identity theft with the appropriate documentary proof. You can place a fraud alert on your credit report by contacting any of the three national credit reporting agencies at the toll-free numbers listed below:
You may have the right to put a credit freeze (or security freeze) on your credit file, so that no new credit can be opened in your name without the use of a PIN number that is issued to you when you initiate a freeze. If you place a credit freeze, potential creditors and other third parties will not be able to get access to your credit report unless you temporarily lift the freeze. Therefore, using a credit freeze may delay your ability to obtain credit. Credit freeze laws vary from state to state, but there is no cost anywhere in the country for freezing or unfreezing your credit file. You must separately place a credit freeze on your credit file at each credit reporting company. Please contact the three major credit reporting companies as specified above for more information.
3990 Freedom Circle, Santa Clara, California 95054
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